MANDATE REPORT

1. History Background

Fully describe the business's activities

Petrol Station with convenience store, selling airtime and related products with 5 reliable tenants on the premises (complimenting the petrol station). The convenience store has been newly refurbished and the resulting increase in turnover is already showing in the figures.

How long has the business been established?

Forty years

How long has the owner had the business?

Twenty five years

What steps are in place to solve "load shedding" problems

None

2. Present Market

How does the business operate on  a daily basis

Owner managed

How are the clients attracted to the business

Being a petrol station it has the convenience factor and it is situated on a main road.

What Advertising/Marketing is carried out

None

Does the business have any contract work

The business has a number of Key account customers which are secure big spenders at the business.

What competition exists

Normal industry competition, however the business is on a main road to its advantage.

What are the seasonal trends

The trend is generally flat throughout the year with peaks in the holidays such as Easter and December

3. Financial

Is the business VAT Registered

Yes

What VAT documentation is on file?

All Vat returns

Are there up to date management accounts?

Yes – Monthly

What audited financials are available, income statement and or balance sheets?

February 2011, February 2012 in progress and because the business is part of a bigger group this will still take around four months.

What percentage of the business is cash/credit?

Cash 85%, Card 15%

What is the age analysis of the debtor’s book?

R25,000 on 7 Days and R25,000 on 30 Days

How could the profitability of the business be improved?

Acquiring more account customers, a Lotto application is in progress, More direct management focus on customer service.

Is Seller finance available and for what amount?

No

4. Staffing

What is the total staff complement?

14 staff members.

Staff Breakdown and length of service

3 x Cashiers, 10 x Attendants, 1 x Fore court co-ordinator

Do any receive special perks, bonuses or incentives?

Incentive targets

Are they on contract?

Permanent with contracts

Do any have management potential?

No

How involved  is the Owner in running the business

Two hours per day onsite and two hours per admin

5. Premises

When does the current lease end?

Three years – May 2015

Is there an option of renewal & what period

Yes in three year cycles

What is the annual escalation %?

Negotiated with the Franchisor

What are the trading hours?

24 hours

What is the square meterage of the business?

_

Is a copy of the lease available?

Yes

Do you require a licence?

Yes, Petroleum and Fire licenses

6. Assets

Is a full asset list on file?

Yes available with the seller

Are any items not included in the sale?

No

What is their overall condition?

Good

Do any require repairing?

No

How have they been valued?

Fair market

Which assets are on lease/HP and with whom?

N / A

What are their settlement amounts?

N / A

Will Seller settle or Buyer to take over?

N / A

Are copies of agreements available?

N / A

Are they presently insured?

Yes

7. S.W.O.T. Analysis

Strengths

The major government investment in the rejuvenation of the area (CBD and Sunnyside) is seen as a major strength going forward, as a result a major increase in turnover potential subject to the owners willingness to achieve such.

The franchisors latest Site Management system has just recently been installed.

The tenants alone cover the rental for the site.

Weaknesses

None identified other than large cash amounts but this is handled by using a drop safe

Opportunities

Franchisor has converted this to a consignment site

Threats

None identified

8. Reason For Sale

What is the reason for the sale?

Other business interests taking all the sellers time

9. Conclusion

Why is this a good business to buy?

Very well established petrol station in area receiving huge amount of government development resulting in a rejuvenation of the area. Additional sources of income from complimentary tenants on site.